Deletion of Shared Content

Hi ​@uachegraduate 

The reason users can delete shared content comes down to which permission level was assigned when the content was shared. In TrendMiner, deletion rights are not controlled by application roles - they are determined at the individual share level. If users have Manage permission, they can delete. It has nothing to do with whether they are a standard User or an Application Administrator.

Here is how the three permission levels break down:

Write permission allows users to open and edit work items, but explicitly prevents deleting, moving, or renaming folders and items. Source So for most users, Write is the right level - it covers everything they need for day-to-day work without exposing deletion rights.

To get your setup aligned with what you had in PI Vision, a few things are worth doing:

• Audit your current shares and downgrade users from Manage to Write where deletion rights are not needed.
• Create a dedicated folder structure for official shared content and share it at the folder level with Write. Permissions cascade down, so you only need to configure it once.
• Reserve Manage permission for a small group of trusted content owners who are responsible for maintaining the folder structure.
• For content that should be view-only for everyone, sharing with "Everyone" restricts access to Read permission only. Source

That combination of Write for general users and Manage for a dedicated owners group should give you the same kind of controlled environment you were used to before.

Kind regards

Frederik